Managing A Software Project - Checklist To Improve Your Market Position

Tips for Managing a Software Project – a Checklist

Once the software development project starts, it becomes a hectic business keeping track of all the segments. In addition, it’s a challenging job managing a software project. You deal with a lot of uncertainty and have to make decisions that can have long-lasting impacts on your company.

How you manage your software project can have an enormous impact on the success of your business and your staff, so you’ll want to ensure that your project management strategy is as effective as possible. Hence, to effectively manage a software project, you’ll need to follow this strategic approach from start to finish. Therefore, we included some of the best tips we could think of for managing successful projects.

The Importance of Project Management for Your Business

Project management is a critical part of any software development life cycle. Therefore, it’s essential to understand the benefits of project management, how it can help you, and why it is important to use a checklist for your next software project.

The most common reason is that it helps you plan and coordinate your projects to achieve your goals. However, you may need more resources or time to do what you want if you need to start using project management.

Many think managing a software project is only for large companies building software, but it’s not! Whether a small startup or a large corporation, project management will help keep things organized and ensure everyone works effectively towards a common goal.

The Importance Of Project Management

When starting up a new business or trying to grow an existing one, it’s easy to fall into the trap of thinking that there needs to be more time in the day for everything. Without proper planning and organization, however, it’s easy for things to slip through the cracks—and eventually lead to failure if left unchecked for too long.

It can include any industry, and projects can be anything from getting funding for your new building to launching a new product or service. There are many different types of projects your business might need to undertake. Still, they all have one thing in common: they require careful planning and organization before they can be completed successfully. Otherwise, you may save time, money, and resources on a project going nowhere.

Project management is about breaking down large tasks into smaller pieces that can be managed individually by different people working together towards a goal. It involves defining:

  • what needs doing (the scope),
  • setting deadlines and milestones along the way toward completion (the schedule),
  • allocating tasks among team members, so everyone knows what their responsibilities are (the assignment),
  • managing risks as they arise (risk management)
  • tracking progress at each step along the way, so everyone knows where things stand at any given time (the monitoring).

An effective project management system ensures everyone understands their role in carrying out each project within the project. In addition, it helps ensure that the project is completed on time, within budget, and with all requirements met.

The Best Practices for Managing a Software Project

Like anything in life, managing a software project starts with inputs or requirements and a plan. A software project plan is a blueprint for success that you create with your team. It outlines the steps needed to complete the work and helps everyone see what needs to be accomplished.

For example, the plan consists of multiple tasks that should lay the groundwork for a successful software development project. So, to ensure everyone on the software development team knows exactly what needs to be done, it includes:

The basics of a project plan include different information, such as goals, budgets, resources, and deadlines. A project plan can help you begin to map your strategy for the software project. Depending on the project and your input, it can be simple or complex. Whichever way you choose, you have to leave room for real-time adjustments and communication between the team members.
For more information on how to create a project plan, read this article written by TNation’s Project Manager.
Once your project plan is complete, it’s time to review and revise it. First, check the task list with your team members to ensure that everyone understands what’s involved in each development step. Once everyone agrees on what needs to be done, you can finalize any tasks that have been left open-ended. Then, develop a timeline for when the team will complete each job.

For example, if you have a task called designing a mobile app on your list, you need more information. You need to know precisely what will be created (for instance, wireframes or mockups), who will do the work, and when they can start. There is also the question of the project’s scope, which features are in clients’ requirements, and the project’s deadline.

Tips for Managing a Software Project

The software product is the core of your business. If you’re managing a software project, it’s important to remember that the end goal is to deliver quality work that meets the needs of your users. That’s why you need to ensure that it launches on time and has a quality that meets your expectations. In this article, we will provide you with ten steps that will help you to improve your software project management skills.

Hire The Right People

Hire the Right People

When managing a software project, you must ensure that your team members are the right ones for the job. Therefore, you will probably assemble your organization’s software development team members to ensure their skills and experience align with your needs.

If the developers are already on board, assess their professional and personal attributes to determine which developers are best suited for a project’s particular tasks and objectives. When team members can focus on their strengths, they will complete the project faster, which will help the project manager keep the work on time and within budget.

Establish the Project Scope

The first thing you need to do when managing a software project is to set up the scope. That means you must decide what the project will be and how it will be built. It will be different for every project, but it always starts with writing down information. Next, you draw out the idea for your project, and then you’ll research what needs to be done based on that.

Once you’ve got all those concepts, then you’ll bring your team together and see what they think of the idea. You should get approval from stakeholders before moving forward with this part of the process so that everyone has a clear understanding of what they’re building, how long it will take, how much money it will cost, etcetera.

Once all that’s done (and approved), it’s time to start writing down your goals for this project and any constraints or boundaries that might exist within it. Again, this ensures that all key stakeholders clearly understand what the project will do and how it will be built.

Set Goals

Goal setting is integral to building and managing a software project because it allows you to visualize what you are trying to accomplish and gives everyone involved an understanding of where they need to be headed.

But it’s easy to get stuck in the weeds when it comes time to build something—you may have a beautiful vision in your head but don’t know how to make it happen. That’s why we recommend starting with goals first and then building upon those goals as needed along the way (rather than vice-versa).

Setting goals will ensure that everything stays aligned with your big-picture vision so that when issues arise during testing or deployment time, there will be no significant surprises left behind for no reason whatsoever!

Clear Communication

Communication is vital to ensure your development team understands their role in the project and their responsibilities. Making sure everyone knows what they need to do and by when and providing deadlines so they can plan accordingly will help keep everyone on track.

Schedule meetings with the development team and ensure you communicate with them as much as possible. Frequent communication helps developers feel like valued members of the larger project team. They may work independently, but thanks to the project manager, they are working in collaboration.

Scheduled meetings provide a structured way to share information, especially from stakeholders the project manager engages with on behalf of the development team. Meanwhile, informal conversations let a project manager ask questions, proactively listen to team members, and build rapport.

Define Success Metrics

KPIs, or Key Performance Indicators, are metrics that define the success of a software project. They will likely vary from task to task. Still, the team can discuss them while gathering requirements and help the development team assign a quantitative value to how a system needs to perform to support those requirements.

Identifying Risks

Identifying Risks

Risk identification is one of the most critical steps in any development project. It helps the team to assess what might go wrong at any stage. In addition, you are preparing a rescue plan should anything go wrong. Therefore, it is crucial to identify risks because they help heighten awareness of issues that might occur while working on your team so you can save time and money!

Frequent Testing

Software testing is an integral part of the development process. It ensures that the software you build meets your project requirements and continues to work as expected. In addition, testing is critical to ensure your application remains stable, secure, and fast throughout its lifecycle.

At a minimum, you should run tests at every milestone in your project. You should also test at various points during development (once per week) to catch any issues early on and address them before they become serious problems later on down the line.

Record Everything

Proper documentation is a must in managing a software project. You must ensure that every milestone of the development process is accurately recorded and stored for future reference.

In essence, if the data is recorded, it can be highly beneficial while checking the project progress reviews and hitting the delivery milestone. Consequently, it also acts as a referral point for the developers working on different project implementations.

Know When to Call it Quits

If your in-house team needs more skill or time, you better consider outsourcing these software projects instead of releasing low-quality products. It will not positively influence your company as the users are getting inherently more tech-savvy, and faulty products are not on their list. Not only will it cost you additional time and money to correct the mistakes, but also your reputation.

If you’re looking for an exceptional software development partner, TNation is here to help. We are a team of experienced software developers who will work with you every step to create a solution that works for you, your business, and your customers.


The key to being successful at project management is learning from your mistakes, which can be challenging when you’re in the middle of a project. The best thing about following these tips for managing a software project is that they’ll keep you on track and help you avoid common pitfalls. Your next task will go smoothly from start to finish by sticking to these guidelines!

Scroll to Top